Simple Distribution Center

Even the simpler distribution center becomes difficult to control when the number of transactions increases to the point where manual transaction posting is simply inefficient. When this happens SYSPRO’s stock integrity is compromised and the effectiveness of the DC is affected.

In the simple DC, DATASCOPE WMS offers a full end to end WMS solution. This includes the following modules:

Warehouse Layout And Zoning

Full warehouse layout management is offered. Setup of bin locations by type includes pick face bins, bulk locations, reach truck locations and receiving or marshaling bins. In the pick face locations, SKU’s are linked to bins with the minimum reorder and maximum levels as well as settings for the source warehouses for replenishment.

All bin labeling is created and printed from the software. Other labeling includes general product, carton, and pallet labeling. Basically, all warehouse label-ling needs are managed from the software.

Within each SYSPRO warehouse, the software allows the user to set up a detailed structure including Areas, Zones and Bin locations. These structures are used by the picking processes to optimize the movement of material handling equipment (MHE’s) and manual floor-based pickers.

Purchase Receipting

The receipting module includes all SYSPRO based receipts. Typically most receipts are Purchase Order based but the software also supports LCT receipts, SCT receipts, Job receipts, GIT receipts, etc.

Each of these receipting processes can be processed via PC based entry screens of through mobile scanning devices. Each receipt processes the correct transaction automatically into SYSPRO on a real-time basis. It also automatically prints tracking labels for the receipted product.

In DATASCOPE WMS we make use of a Tracking ID concept. Every trackable entity is barcode labeled with this TrackingID to give it a unique tracking number. This number will never repeat and is assigned to this pallet, drum or carton for the life of that traceable entity. In some EMS products, this is referred to as a license plate.

Put Away

Various putaway strategies can be applied. In simple warehouses, we may allow put away to any area or zone within the warehouse but in more complex warehouses we may apply one of the following put away strategies:

  • Zone Put Away – The scanning process forces the put away into any bin in the products default zone
  • Zone Open Bin – The scanning process forces the put away into a specific open bin location
  • Pick face – the put away will direct straight to the pick face bin

Customer sales order release

The DATASCOPE WMS solution includes an advanced order releasing and stock reservation process. With many standard picking strategies and the ability to tailor new strategies, the software allows the client to release wave-based picks into the warehouse. Each picking slip release manages all aspects of the reserved and available inventory in the warehouse. Depending on the reservation rule selected product can be automatically reserved from the most optimal picking locations.

As a simple example, the release of a sales order line may reserve full pallet quantities from high pallet locations in the bulk area of the warehouse while reserving the part packs from a dedicated pick face location on the warehouse floor. Many such rules exist. Some of these reservation rules run through over 10 layers of logic. These rules ensure that the picking process moves through the warehouse in the most optimal manner to speed up the process.

Released picking slips are printed as either a barcoded picking slips label or as a traditional A4 picking slip document. All picking is directed on the scanner. In more advanced models (see below) the picking slips can be assigned directly to scanners in various areas or the warehouse.


Picking is all mobile scanner based and all transactions are posted live to SYSPRO. Every item picked is automatically transferred to the picking pallet linked to the selected picking slip and the inventory in bin transferred to an “in picking” SYSPRO bin location.

Many settings apply to the picking processes. We can configure picking at the pallet level, carton level or unit level. If products have a serial number barcoded on the product this can be captured during the picking process. In some cases, the pick may need the ability to over pick or under pick which is catered for and is managed with various permission levels in the software.

In the Simple Distribution Model, picking slips are assigned to pickers and are picked from start to finish by a single picker. More advanced splitting of picking slips across the warehouse is managed by other models below.


The checkout module offers a range of checkout options. In the simplest form of operation, this module is not implemented at all and therefore the completion of the picking process automatically released the sales order and invoices the product.

In the simple DC model, the clients typically use the standard scanner based checkout. This process involves a checker in the warehouse based in the dispatch area scanning the packing slip or label to initiate the checkout. The software then loads each picked SKU and the checker is asked to count and confirm that the units delivered to the dispatch area match before the invoice is triggered.

In other models below we explain more advanced checkout module options

Automatic Invoicing

All invoicing through DATASCOPE WMS processes automatically in SYSPRO. The WMS software posts the invoice details to SYSPRO and awaits SYSPRO’s confirmation and the SYSPRO invoice number. This invoice number is stored in DATASCOPE WMS against the picking slip detail.

The invoice printing is managed by an invoice printing service in DATASCOPE WMS. This process automatically logs into SYSPRO and processes the printing of the invoice to the linked invoice printer assigned to the checkout user’s code. This means that we can print invoices to different invoice printers in different areas of the warehouse.

Load Planning

The load planning module offers a graphical display of all picking slips released by the delivery route. Each picking slip line shown is color-coded to easily see what status the picking slips are currently in. The screen is used by the despatch department to expedite picking slips to ensure full loads on the delivery vehicles.