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Cycle Counting


Since all DATASCOPE WMS transactions are posted live into SYSPRO all inventory cycle counting can be processed live at any time without having to freeze a bin location. Any operator with the required access rights can log in to a scanner and perform a cycle count at any time. The net variance at the time of the count is recorded with the adjustment being posted only once the count is accepted from the PC based review screen. Both SYSPRO and DATASCOPE are adjusted by the difference between counted and their systems respectively.

When counting a bin, the user can be forced to count all pallets/trackIDs in the bin, with the system recording a 0 count for any trackID’s not counted, or the user can count just 1 trackID or 1 stock code on a trackID.

Reasons for cycle counting can be loaded and selected while counting on the floor to assist in later reporting of the counts performed. Moreover, reasons can be linked to GL codes in SYSPRO to allow the variance to be posted to different accounts based on the reason for counting. In addition, the SYSPRO notation and reference can be specified at a line level for improved reporting and auditing.

A value limit can be placed on the cycle counting screen to allow users with access to accept variances below a set value, and users with specific permission to accept counts above this value.

All cycle count history is recorded for later reporting purposes, whether the line is accepted or rejected.

The module has an advanced cycle count scheduling tool where ranges of bins can be selected to count into the future. These scheduled counts drive the scanner cycle counters to perform the required counts each week.

The scheduler also allows one to select counts by SKU. Here the software finds the selected SKU’s active bin locations and schedules a count at each one.

Bins can also be added to the schedule by a picker mid-pick when clicking an assign to schedule button to indicate that the bin is not in balance or does not have what was expected. These counts are differentiated form the scheduled counts as user triggered counts and are automatically prioritized in the schedule.


A set of reports are included to allow large high-volume warehouses to prepare effectively for a stock count. For instance, one can run a report of all “D” category items (slow movers) and prep cycle count this in the weeks before the full count. This way the stock count system will speed through the counting of these bins when the actual count day arrives.

An outstanding picking slip report highlights all picking slips in the system for the selected warehouse which are currently in progress through the warehouse. Ideally one would like to get these picking slips completed before the count is started.

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